Introduction:

• Who we collect information from.
• The types of personal information we collect and hold.
• How this information is collected and stored.
• The purposes for which your personal information is collected, held, used, and disclosed.
• How you can gain access to your personal information and request corrections.
• How to make complaints or inquiries about our handling of personal information.
• Whether we are likely to disclose your personal information to any overseas recipients.

Who do we collect personal information from?

At the School, we collect personal information from students, parents, prospective parents, job applicants, staff, volunteers, alumni, contractors, visitors, and others who come into contact with the School. Please note that employee records are not covered by Indian Privacy Principles where they relate to current or former employment relations.

What kinds of personal information do we collect?

The types of personal information we collect vary depending on the person whose information we are collecting and the purpose of collection. Generally, we may collect:

• Personal information such as names, addresses, contact details, dates of birth, next of kin details, marital status, billing details, financial information, photographic images, and attendance records.
• Sensitive information, including health data, religious beliefs, government-related identifiers, nationality, country of birth, languages spoken at home, professional or union memberships, family court orders, and criminal records.
• Health information, including medical records, disabilities, immunization details, health care plans, counselling reports, prescription information, and dietary requirements.

How do we collect your personal information?

We primarily collect personal information directly from you whenever possible, such as through enrolment forms, employment forms, emails, letters, telephone calls, face-to-face meetings, or financial transactions. We may also receive information through surveillance activities like CCTV security monitoring. In cases where it is not practical to collect the information directly, we may collect personal information from other sources (e.g., personal references, job application platforms). Any unsolicited personal information will be handled appropriately, ensuring it is deleted or de-identified when no longer necessary.

How we use personal information?

We use personal information only for the purposes for which it was collected or for related purposes that you would reasonably expect. Our primary uses of personal information include but are not limited to:

• Providing education, pastoral care, extracurricular activities, and health services.
• Meeting legal obligations, including duty of care and child protection requirements.
• Keeping parents informed about school community matters, including newsletters and publications.
• Conducting promotional, marketing, and fundraising activities (with easy opt-out options).
• Supporting the activities of school associations, alumni, and community initiatives.
• Improving day-to-day operations, including staff training, system development, and statistical analysis.

We will only collect sensitive information if it is necessary for our functions or activities, and we have your consent or a legal basis to do so.

Storage and Security of Personal Information

We store personal information securely, both electronically and in hard copy formats. We take reasonable steps to protect the information from misuse, loss, unauthorized access, modification, or disclosure. These steps include:

• Restricted access to information on databases.
• Ensuring physical security of personal records in lockable cabinets and secure rooms.
• Implementing ICT security systems and policies to protect electronic information.
• Ensuring third-party service providers comply with relevant privacy standards.

When we disclose personal information

We may disclose personal information to relevant authorities, service providers, agents, or contractors, but only under the following circumstances:

• You have consented.
• It is required by law or necessary for law enforcement activities.
• It is necessary to prevent a serious threat to life, health, or safety.

Personal Information of Students

We are committed to protecting the privacy of students' personal information. In certain cases, such as with older students or sensitive information, we may seek consent directly from students while also involving their parents or guardians.

Disclosure to Overseas Recipients

We may disclose personal information to overseas recipients in specific circumstances, such as when organizing overseas trips or exchanges. However, we ensure that such recipients comply with privacy principles similar to those applicable in India.

How to Contact Us

If you have any questions about this policy or wish to access or amend your personal information, please contact us at:

• Email: info@omsantisss.com
• Phone: 9053333297
• Address: OM SHANTI SHIKSHA SADAN, NATHUPUR, SONIPAT